Office Moving Checklist | Matco Moving Solutions
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Office Moving Checklist

Office Moving Checklist

When planning an office move there are many important items that need to be taken into consideration. Whether moving a small office or a large corporation, a timely and smooth move comes down to the right preparation prior to the move date.

 

 Hiring a professional moving company that offers office moving services will eliminate the unnecessary downtime that can come with moving an office to a new location. Reliable moving companies have qualified moving consultants to assist in the planning portion of the move as well as qualified movers and packers to expedite the moving process. Good office movers get companies set-up in the new facility and back to business as soon as possible. 

 

Use Matco Moving Solutions’ office moving checklist below to help with the next company move. 

  

STAGE OF COMPLETION PERSON RESPONSIBLE START DATE IN PROCESS COMPLETED
STAFF MEMO DESCRIBING MOVE DETAILS        
CHANGE OF ADDRESS NOTICES  
Banks and financial institutions        
Clubs and organizations        
Credit accounts and credit cards        
Customers        
Insurance companies        
Lists from ledgers        
Newspapers and magazine subscriptions        
Post office        
Telephone company        
Prospects and other lists        
Supplies and special services        
Stationary and business cards        
PUBLIC RELATIONS  
Schedule press releases        
Client announcement        
Receptions        
Signs        
MOVING COMPANY  
Qualifications check        
Mover's insurance check        
Moving labels        
Packing materials        
Ensure movers have a floor plan, move schedule        
SPECIAL REQUIREMENTS  
Equipment move by manufacturer or movers        
Computers        
Fax        
Photocopiers        
Safes        
SECURITY  
Old premises        
New premises        
ELEVATORS  
Reserve elevators and docking areas        
CLEANING  
New premises before occupancy        
Old premises after move        
KEY/ENTRY CARDS        
Collect old keys/entry cards        
Assign new keys/entry cards        
TOUR NEW PREMISES PRIOR TO MOVE        
SCHEDULE MOVE  
Assign move supervisors to departments        
Plan date and hours of move by department        
Plan date of delivery of new furniture        
Plan date of delivery of refurbished items        
Assign labels by location on the floor plan        
Tag all equipment and furniture by location        
FILING  
Sort/dispose of dead material prior to move        
Discuss with movers records management        
UNPACKING  
Schedule staff        
CLEAN UP  
Plan removal of all cartons and tags after move        
ASSIGN MAINTENANCE  
Department        
Kitchen        
Washrooms        
DEFICIENCY CHECKLIST  
Complete work station deficiency checklist        

 

Download the office moving checklist. Matco Moving Solutions has experience moving offices in Calgary, Edmonton, and throughout Alberta, Northwest Territories and Yukon. Contact Matco Moving Solutions with your office moving questions. One of our professional Consultants will be more than happy to help. 

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Sunday, 26 May 2019

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